GFGJC BASIC RULES overview BASIC RULES TO VOTE ON ADMIN01) NO VOLUNTEERS ADMIN02) NO PETTY CASH ADMIN03) NO GOVERNMENT GRANTS ADMIN04) NO EXTRA CURRICULAR USE OF EQUIPMENT ADMIN05) NO REMUNERATION (INVOICING BY MEMBERS TO THE CLUB) ADMIN06) NO EXPENSE CLAIMS (UNLESS AN AMOUNT IS ALLOTTED TO A DEBIT CARD AHEAD OF TIME) ADMIN07) ALL TRANSACTIONS REPORTED TO MEMBERS ONLINE WEEKLY (BACKED UP BY A SEPARATE MONTHLY BANK STATEMENT) ADMIN08) PURCHASES OVER $300 MUST BE AN AGENDA ITEM AGREED TO BY A MAJORITY VOTE OF ALL MEMBERS PRESENT AT A JAM ADMIN09) PURCHASES CAN ONLY BE: RENT; LISTED SUNDRIES, FOOD BREAK SUPPLIES; AND, ENGRAVED OR METAL TAGGED INVENTORY ADMIN10) ASSET (CLUB EQUIPMENT) CATEGORIES ARE: CABLES; MICS; TIES; MIXERS; SPEAKERS; ADAPTORS; LOCKS; AND, STORAGE ADMIN11) PARTICULAR PROJECTS HAVE MATCHING PREFIXES FOR EXPENSE AND REVENUE TO PROJECT, MONITOR AND REPORT PROFIT AND LOSS ADMIN ONLY ADMIN PEOPLE THROW THEIR WEIGHT AROUND WITH ADMIN ADMIN ALL PAID MEMBERS MUST REGISTER THEIR OWN INSURANCE WHICH COVERS 'TRAINING PEOPLE' (EG DUCK FOR COVER) SAFETY ONLY SAFETY PEOPLE THROW THEIR WEIGHT AROUND WITH SAFETY SAFETY OPEN MIC SETUP: THE CLUB (AT A MINIMUM) PROVIDES TWO MICS ON STANDS AND THEIR TAPED CABLE CONNECTION TO TWO SAFELY POSITIONED LEFT AND RIGHT SPEAKERS BEFORE ANYONE ENTERS THE VENUE SAFETY SEMI CIRCLE SETUP: THE CLUB (AT A MINIMUM) ARRANGES CHAIRS IN SEMICIRCLE(S) AND POSITIONS TABLES TO THE EDGE OF THE ROOM (FOR UNUSED GEAR) BEFORE ANYONE ENTERS THE VENUE SAFETY THE SAFETY GROUP CHECKS THAT ALL HAZARDS ARE ANULLED OR REDUCED BEFORE THE CLUB ACTIVITY STARTS SAFETY THE SAFETY GROUP CHECKS THAT ALL BYO AMPS ARE BATTERY POWERED WITH A MAX OF 20 WATTS OUTPUT SAFETY THE SAFETY GROUP CHECKS THAT ALL PEDALS OR PEDAL BOARDS ARE BATTERY POWERED AND ERGONOMICALLY CONTAINED SAFETY THE SAFETY GROUP CHECKS THAT ALL GUITARS ARE ON A BYO STAND AND ALL MACHINE HEADS ARE SAFELY SPACED WITH SHARP STRING ENDS COVERED IN TAPE SAFETY THE SAFETY GROUP SETS UP ONE ERGONOMICALLY SAFE CORNER FOR BATTERY RECHARGING RECORDING ONLY RECORDING PEOPLE THROW THEIR WEIGHT AROUND WITH RECORDING RECORDING THE RECORDING GROUP SETS UP ANY AUDIOVISUAL, PRESENTATION OR RECORDING EQUIPMENT BEFORE THE CLUB ACTIVITY BEGINS EQUIPMENT ONLY EQUIPMENT PEOPLE THROW THEIR WEIGHT AROUND WITH EQUIPMENT EQUIPMENT ALL PRE-TESTED POWER TO SPEAKERS AND/OR PHANTOM POWER TO MICS ARE TURNED OFF UNTIL THE SAFETY GROUP SAYS THE ACTIVITY CAN START SCHEDULING ONLY SCHEDULING PEOPLE THROW THEIR WEIGHT AROUND WITH SCHEDULING KEY DEFINITIONS TO VOTE ON ADMIN PEOPLE - OVERSEE KEYS, CASH, TICKETING, BANKING, ACCOUNTS, INVENTORY AND SMALL OR BIG PURCHASES SAFETY PEOPLE - OVERSEE THE JAM SPACE, ENTRANCES, EXITS, SECURITY AND THEFT - THEY HAVE IMMEDIATE SUPERVENING AUTHORITY OVER POWER, SIGNAGE, TABLES, CHAIRS, HAZARDS, ACCIDENTS AND EMERGENCIES RECORDING PEOPLE - OVERSEE RECORDING, AUDIOVISUALS, LIGHTING, COPYRIGHT, DISTRIBUTION, APRA AND/OR SCREENRIGHTS EQUIPMENT PEOPLE - OVERSEE SOUND REINFORCEMENT, STAGING, MICS, POWER, PATCHING, CABLING, TAGGING, STORAGE, STACKING AND LOCKING - THEY CONTROL THE DYMO LABELLER (THEY GET IT BACK ... !!!) SCHEDULING PEOPLE - OVERSEE VENUE BOOKINGS, PERFORMERS, TIMINGS, TEN MINUTE GONGS, PUBLICITY (THROUGH THE EXECUTIVE), GAGS, DRUNKS AND DRAMA QUEENS CLUB REPORTS ARE - NOTICES, AGENDAS, MINUTES, TRANSACTIONS, VOTE RESULTS AND ANYTHING SAFETY - USUALLY CRAMMED IN TO A SINGLE PDF WITH A TABLE OF CONTENTS FOR EASY READING - A NEWSLETTER MIGHT EVOLVE OVER TIME BUT FOR THE TIME BEING THERE ARE PEOPLE-GROUP REPORTS PEOPLE-GROUP REPORTS - ARE TEXT FILES POSTED FOR EACH OF THE 'FIRST FOUR FRIDAYS' OF EACH MONTH PEOPLE-GROUP LEADERS (ON THE DAY OF THE JAM) - ARE ANNOUNCED BY EMAIL (AND LISTED ON THE JAM LIST) BEFORE EACH JAM - ARE RESPONSIBLE FOR THE PHYSICAL AND PSYCHOLOGICAL SAFETY OF PEOPLE IN THEIR GROUP - WITHOUT GETTING TOO WOKEY ABOUT IT - BEING STERN OR POINTED TO SOMEBODY IN PRIVATE (WITH AN INDEPENDENT WITNESS) IS FINE - STAGING AN ANGRY TONE OR SARCASM IN FULL VIEW OR EARSHOT OF THE EVERYONE IS LIKELY TO BE MORE THAN FROWNED UPON BY THE EXECUTIVE - ARE RESPONSIBLE FOR MAKING SURE THAT PEOPLE ARE CORRECTLY LISTED ON THE JAM LIST (EG PERMANENT OR TEMPORARY CHANGES OF GROUP) - MAY WRITE AN INDEPENDENT TEXT FILE REPORT AFTER EACH JAM WHICH MAY INCLUDE LINKS TO WEB PAGES AND ONLINE MEDIA - IF IT IS NOT TOO CUMBERSOME THEY CAN DO IT AS A PDF - THESE REPORTS COULD MENTION OR LINK TO ANYTHING FROM CARTOONS TO LYRICS TO CHORDS TO OPINION TO AGENDA ITEMS - THEY ARE DELIVERED TO ADMIN AND LINKED IN THE EMAIL/WEB TIMELINE TO INFORM MEMBERS FROM DIFFERENT PERSPECTIVES DEFAULT PEOPLE GROUP - IS A GROUP CHOSEN ON MEMBERSHIP AND MAINTAINED (OR CHANGED) ON THE MEMBERSHIP FILE - A LIST OF PEOPLE AND THEIR DEFAULT PEOPLE-GROUP APPEARS AT EACH JAM FOR ALL TO SEE (THE JAM LIST) - MEMBERS CAN CHANGE THEIR DEFAULT PEOPLE GROUP FOR THAT DAY (OR CHANGE IT PERMANENTLY) THROUGH THE PRESIDENT - BUT THEY MUST SIGN EITHER THE MEMBERSHIP CARD AND/OR THE JAM LIST BEFORE MOVING TO ANOTHER GROUP - NB: GROUPS OF PEOPLE TAKE NO HEART IN BEING REFERRED TO AS GROUPS - THEY LIKE TO BE REFERRED TO AS PEOPLE - THUS IN FORMAL TEXT THEY ARE 'PEOPLE-GROUPS' ... IN PERSON THEY ARE PEOPLE PERSONAL INSURANCE - FOR INSURANCE AND SAFETY REASONS THE CLUB EXECUTIVE MUST KNOW WHAT GROUP YOU ARE IN ON THAT DAY - ALL MEMBERS (WITHOUT EXCEPTION) CARRY THEIR OWN EXTANT PUBLIC LIABILITY INSURANCE FOR TRAINING AND WORKSHOPS - (EG DUCK FOR COVER) https://www.duckforcover.com.au/html/