GFGJC VOTING DEFINED (DRAFT TEXT ONLY)

VOTING RULE 1: VOTING MEMBERS MUST BE PHYSICALLY PRESENT TO VOTE (NO PROXIES)

VOTING RULE 2: VOTING IS BY SECRET BALLOT (USUALLY FIRST PAST THE POST) AND COVER:
 - ELECTION OF OFFICIALS
 - ELECTION OF PEOPLE-GROUP REPS
 - INDIVIDUAL MOTIONS OR ISSUES AFFECTING THE WHOLE CLUB WHERE THERE IS SIMPLY A FOR OR AN AGAINST
 - INDIVIDUAL MOTIONS OR ISSUES AFFECTING THE WHOLE CLUB WHERE THERE IS MORE THAN ONE SOLUTION

VOTING RULE 3: NEW MEMBERS MUST HAVE FULLY ATTENDED AT LEAST FOUR FULL JAMS (A TRIAL PERIOD) BEFORE THEY CAN VOTE

VOTING RULE 4: EACH VOTER IS HANDED 1 PRINTED BALLOT SHEET DEPICTING A LIST OF ITEMS TO BE VOTED ON WITH (USUALLY) THE 'ONE ONLY' CHOICE OF A, B, C ETC RELATED TO EACH

VOTING RULE 5: THERE IS A 3 MINUTES SPEECH BY EACH CANDIDATE PLUS 3 MINUTES SPEECH (BY ONLY ONE PERSON) FOR/AGAINST ANY OPTIONS UNDER ANY ITEMS (ANY MEMBER CAN SPEAK BUT CAN BE RESTRICTED TO ONE MINUTE OR LESS BY THE PRESIDENT)

VOTING RULE 6: THE SAME BALLOT SHEETS ARE TALLIED BY TWO SEPARATE COUNTERS (OVERSEEN BY THE PRESIDENT) AND A RESULT (FOR EACH ITEM) IS ANNOUNCED ONLY WHEN THEY ARE IN AGREEMENT

VOTING RULE 7: IF THE RESULT OF ANY FIRST PAST THE POST ITEM IS TIED THE PRESIDENT DELIVERS AN EXTRA TIE BREAKING VOTE

VOTING RULE 8: MEMBERS ABSTAINING FROM A VOTE OF ALL MEMBERS PRESENT ARE LISTED AS ABSTAINING IN A VOTE

VOTING RULE 9: MEMBERS THAT ARE COUNTED AS PRESENT AT THE VENUE AT THE BEGINNING OF THE VOTE BUT ABSENT FROM THE ACTUAL VOTE ARE ALSO COUNTED AS ABSTAINING AND REPORTED AS A PERCENTAGE OF TOTAL MEMBERS PRESENT

VOTING RULE 10: PLEBISCITE ITEMS ARE A WAY TO GET A SNAPSHOT OF MEMBERS' VIEWS ON A PARTICULAR MATTER.  RESULTS ARE REPORTED BACK TO MEMBERS DEPENDING ON PRIVACY ISSUES AS DISCERNED BY THE PRESIDENT.




KEY DEFINITIONS

BALLOT BOX: A CLEAR BOX WITH A KEY

BALLOT SHEETS: USUALLY PRE-PRINTED VOTING ITEMS WHICH LIST THE ITEMS TO VOTE ON (PLEBISCITES, CANDIDATES OR ISSUES) WITH DISTINCT CHOICES OF A, B, C ETC
    - SERIALLY NUMBERED BALLOT SHEETS WILL BE ADHERED TO PAGES OF A NOTEBOOK FOR EASY DISTRIBUTION

BALLOT SHEET OPTIONS: THE A, B, C ETC OF ANY ITEM TO BE VOTED ON
    - IF PREFERENTIAL VOTING IS APPLIED TO ANY ITEM IT WILL BE CLEARLY LABELLED WITH 'NUMBER EACH AND EVERY OPTION WITH YOUR PREFERENCE'
    - OTHERWISE ALL OTHER ITEMS WILL BE CLEARLY LABELLED WITH 'CHOOSE ONE OPTION ONLY'

MAJORITY ABSTAINING: IF AN UNUSUAL MAJORITY REGISTERS A FORM OF PROTEST BY ABSTAINING IT WILL BECOME OBVIOUS AND A COUNTER MOTION TO THE ITEM(S) PASSED AT A SEPARATE MEETING IS LIKELY - IT MEANS THE EXECUTIVE DID NOT FORMULATE THE QUESTION TO A GOOD STANDARD OR DISCUSS THE MATTER WITH MEMBERS ENOUGH

PLEBISCITE ITEMS: ARE A FORM OF VOTING ITEM WHICH PROVIDES FEEDBACK TO ALL MEMBERS ABOUT FUTURE, PAST OR PRESENT PROPOSALS OR IDEAS

VOTING PAD: A NOTEPAD WITH TEAR-OFF PAGES OF BALLOT SHEETS IS HANDED TO EACH VOTER WHO THEN TEARS OFF THEIR BALLOT SHEET AND PLACES IT, FOLDED, IN TO A BALLOT BOX

VOTING ITEMS: ARE DISTINCT, SEPARATE MATTERS TO BE VOTED ON - THEY COULD BE CANDIDATES, ISSUES OR PLEBISCITES WITH OPTIONS (A B C D ETC)